For the convenience of meeting attendees, please submit the agendas for your working group sessions as early as possible, but by no later than 12:00 ET (17:00 GMT) on the Monday of the week preceding the IETF Meeting. If you prefer to submit your agenda via e-mail rather than using the "IETF Meeting Materials Management Tool," then please send it to firstname.lastname@example.org@ietf.org. To ensure that your materials are not flagged as SPAM, please use "IETF-XX Proceedings Submission" as the "Subject" line. (Where XX is the meeting number).
Submission of minutes is mandatory.
Minutes may be submitted in plain text (Unix/Mac/Dos), in simple HTML with NO style sheets, and PDF. Minutes submitted with style sheets WILL BE converted to plain text. Therefore, if you are concerned about preserving the formatting of your minutes, then please submit them in simple HTML.
Submission of presentation slides is optional.
Presentation slides may be submitted in any of the following formats:
For incorporation into the proceedings, presentation slides submitted in ppt and doc WILL BE converted to html and pdf, respectively.
When submitting slides for multiple presentations, please indicate the order that the presentations should appear in the proceedings. If you use the "IETF Meeting Materials Management Tool" to submit your presentation slides, then you can order the presentations via the interface provided. If you submit your presentation slides by e-mail, then please indicate the desired order by completing a "Proceedings Submission Form." For your convenience, "Proceedings Submission Forms" are available on line in both PDF and Microsoft Word DOC formats.
Posting of Materials on the IETF Web SiteIf you submit your meeting materials using the "IETF Meeting Materials Management Tool," then they will be posted on the "IETF Meeting Materials" Web page in their original formats and made available to the public as soon as they are uploaded. For incorporation into the proceedings, they will be processed to conform with established proceedings standards (as described above).
If you submit your meeting materials via e-mail, then they will be processed to conform with established proceedings standards prior to being posted, and will be available on the "IETF Meeting Materials" Web page within 48 hours after receipt.
Please review your processed materials on line and send any corrections to email@example.com. The deadline for submitting corrections is two weeks from the submission deadline (or six weeks from the Friday of the meeting week).
The IETF Meeting Materials Management Tool is a Web-based tool for making meeting materials available to the community before, during, and after an IETF meeting (as appropriate), and for submitting them to the Secretariat for inclusion in the IETF meeting proceedings. For each IETF meeting, users will have access to the tool from the date that working group and BOF session scheduling begins until the deadline for submitting corrections to the proceedings.
The The IETF Meeting Materials Management Tool cannot be used to upload your BOF materials until the BOF has been approved by an IETF Area Director. Since the proposed agenda for a BOF MUST accompany the request for a slot, the initial agenda for your BOF session will always be submitted to the Secretariat via e-mail. Once your BOF has been approved, you may use the "Meeting Materials Management Tool" to submit revised versions of the agenda.
User Account Information
A User ID and password is required to access the site. Each working group chair has an account on the tool, and BOF chairs who are not also working group chairs are given accounts on the tool when their BOFs have been approved by an IETF Area Director. Individuals who chair other types of sessions at IETF meetings may also request accounts on the tool. To request an account on this tool, please send a message to firstname.lastname@example.org and include the number of the IETF meeting, and the name(s) of the session(s) that you chaired or are scheduled to chair.
Features and Capabilities